Export Goods List
You can export your entire Goods List — or a filtered subset — at any time. Exports are useful for sharing with suppliers, feeding into other systems, or archiving records.
Quick export
- Go to Goods List
- Apply any filters you want (category, status, tag, etc.) — the export will contain only the rows currently shown
- Click Export in the toolbar
- Select the format: CSV, Excel (.xlsx), or PDF
- The file downloads immediately (for fewer than 5,000 rows) or you receive an email with a download link (for larger exports)
Export formats
CSV
Best for importing into other software. Column headers are in the first row. Encoding is UTF-8 (compatible with Excel, Google Sheets, and most ETL tools).
Excel (.xlsx)
Same data as CSV but formatted with column widths, bold headers, and number formatting. Includes a second sheet called Field Reference with column descriptions.
A formatted table — useful for printing or sharing as a read-only document. Less suitable for re-importing. Grouped by category.
Choosing which columns to include
- Click Export → Custom Export
- A column selector appears — check or uncheck fields:
| Category | Available columns |
|---|---|
| Identity | Name, SKU, Barcode, Brand, Status |
| Pricing | Retail price, Cost price, Wholesale price, VIP price, Tax rate |
| Category | Category (full path), Tags |
| Inventory | Total on hand (all warehouses), Total available, Reorder point |
| Per warehouse | On hand per warehouse (one column per warehouse) |
| Dimensions | Weight (kg), Length, Width, Height |
| Dates | Created date, Last modified date, Last sold date |
| Supplier | Preferred supplier, Supplier code |
- Optionally save this column set as a Saved Export Template (name it and reuse it later)
- Click Export
Scheduled exports
Automate a regular export — useful for syncing data with another system that doesn’t have a direct integration:
- Click Export → Schedule Export
- Configure:
- Format: CSV or Excel
- Frequency: Daily / Weekly / Monthly
- Time: e.g. 06:00 in your account timezone
- Filters: same as the manual export filters
- Delivery: Email attachment, or upload to an SFTP server
- Click Save Schedule
SFTP delivery requires the SFTP credentials configured in Settings → Integrations → SFTP.
Exporting for re-import
If you are exporting in order to edit records in bulk and then re-import:
- Use the CSV format
- Include the SKU column — this is the key used to match rows during import
- Only include columns you intend to update — extra columns are ignored
- After editing, re-import via Goods List → Import with Update existing products checked
See Bulk Import for the full import guide.